Your team probably already uses Google to communicate, whether it’s through Gmail or Google Duo to chat with friends and family, or Google Drive to exchange documents and presentations with co-workers. These apps’ consumer versions make it simple for teams to connect and cooperate, and they’re all free.
So, why should your small business consider upgrading to Google Workspace (formerly G Suite for Business)? The short answer is that Google Workspace gives your organization more control and features, allowing you to secure documents and data, collaborate more effectively, and take advantage of advanced features and programs to make your teams faster, more collaborative, and more informed than ever before.
Google Workspace enables you to reap the benefits of true digital transformation, such as the capacity to collaborate in novel ways that support hybrid and remote work settings. Here are the compelling reasons to sign up today:
Using The Gmail Client, Send Branded Email
You receive all of the functionality, reliability, and familiarity of Gmail with Google Workspace, but it’s branded with your company’s domain name. Employees will have the same user experience they’ve come to expect from consumer Gmail, allowing them to quickly move between their personal and business accounts.
It’s a premium enterprise-grade email that employers can control and secure without having to maintain an email server, and they can effortlessly add and delete users as the company grows. Furthermore, each user is allowed up to 30 alias accounts, allowing the same person to receive emails from email@example.com, firstname.lastname@example.org, and email@example.com.
Google Drive Allows You To Store And Share An Unlimited Number Of Files
Each user has their own Drive account, which they can use to keep notes, draughts, and other things that the other teammates do not need access to. Each team can also have its own Team Drive, where users can share documents or resources that other team members require.
They can share files and folders using the consumer edition of Drive, but they must first authorize access and set permissions to each user manually. This not only takes longer, but if the document owner forgets to include someone who needs access, that person must seek permission and wait until the document owner checks their email.
Everyone who needs access to company data already has it with Team Drive, and if an employee departs the organization, the Team Drive manager may instantly withdraw their access to any company data. If everyone uses their personal Google accounts to host and distribute files, then everyone must remember to deactivate access from former coworkers.
In Google Workspace for Enterprise, all individual and team drive come with unlimited cloud storage. The Business Starter Google Workspace has a storage limit of 30GB, which is still twice as much as the free edition. There are additional 2TB and 5TB capacities available.
Collaboration can be difficult even when everyone is in the same room, but with workers increasingly split between the office and numerous distant locations, it becomes considerably more complicated. Google Workspace comes with several collaborative apps that are either exclusive to the Business edition or have been improved from the consumer edition.
Teams may edit the same Doc, Sheet, or Slide at the same time using real-time co-editing in Google Workspace, which eliminates version control while working remotely or in a hybrid work environment. People can build on one other’s ideas and reach consensus more quickly using commenting and action items because changes happen instantly.
If they still need to talk things over, team members can use Team Calendar to organize a meeting, use Google Meet to conduct a video conversation with no time limits, or use Team Chat to hammer out the details.
As your leadership team builds the company’s “new normal,” you can use Google Currents to create your internal social network to expedite communication across the organization, distribute relevant content with your employees, spark debates, and let employees weigh in.
Google Workspace May Be Integrated With CRM And Other Third-Party Apps
Your team can collaborate smoothly across platforms by integrating Google Workspace with CRM and other productivity apps, all from within the Google Workspace app. Employees use a single sign-on to access work apps, so they don’t waste time switching back and forth and repeating efforts (and data).
Your business will benefit from increased productivity, and you won’t have to worry about data inconsistencies or human error. Salespeople and customer service reps, for example, can use CRM connectivity to automatically log tasks, calls, meetings, and emails in Salesforce without ever leaving Gmail. They can also use Google Workspace to access Salesforce contact and account analytics, as well as simply pull CRM data into Google Sheets.
Everything Is Controlled Through The Admin Console
You can manage your data, users, and apps all from one place using the Google Workspace Admin Console. Add and remove users and groups, tailor the user experience, manage devices, define roles, give permissions, and change security settings using intuitive dashboards. Untrusted apps can be blocked, security keys can be enforced, and two-step verification can be required, for example.
If users use a new computer or mobile device to access Google Workspace or related apps, Google sends them a text message with a verification number that they must enter before they can access business data. To help safeguard your organization, Google Workspace includes enhanced email scanning, which checks for security threats, as well as security analytics and best practice advice.
Endpoint Management Provides Enterprise-Level Security
You can manage Google Workspace accounts using the Admin Console, and you can regulate which devices have access to those accounts using Endpoint Management. With Google Workspace Endpoint Management, you can rapidly and efficiently distribute programs to mobile devices.
On any endpoint device, you can also monitor usage, modify security settings, and restrict access. If a device is lost or stolen, you can wipe the device or the account remotely to destroy confidential data.
With Google Vault, You Can Keep Your Business Data Safe
Vault allows you to keep crucial data for as long as you need it, even if your account is suspended. To safeguard user data, you can impose retention rules and holds on some Google Workspace apps, even for deleted documents and terminated accounts.
This helps your legal team stay ahead of potential difficulties by preventing data loss when employees leave the organization. Universal search makes it simple to find what you’re looking for in your data, and content can be printed if necessary. Vault can also be used to keep track of user activity, such as searches, content views, and exports.
Google Sites Allows You To Create Webpages
Do you need a website for your new business? Perhaps you’re an established business in need of a new engaging approach to communicate with clients or remote teams? Your team can collaborate to develop engaging, high-quality websites with Sites – no programming skills required.
They can effortlessly drag and drop information from Google Workspace apps into grids or templates. They can also collaborate on projects, post comments, and manage access much like in Docs.
Boost Your Productivity And Gain Insights With AI
Machine learning, natural language processing, and other forms of AI are used by Google Workspace to reduce friction, automate routine activities, and provide your team with the data-driven insights they need to make well-informed business choices.
When employees book virtual meetings in Calendar, for example, Google Assistant selects a time and adds optimized rooms for each attendee instantly. In Gmail, Smart Compose may practically finish their sentences for them, and Nudge reminds them to react to messages.
Employees can handle, analyze, and interpret enormous amounts of raw, real-time data with ease because of Google Sheets’ integration with Big Query.
Ensure A Consistent User Experience Across All Platforms
Any internet browser will operate with Google Workspace; however, Google Chrome provides the greatest experience. Users may create a Google Chrome bookmark bar and synchronize Chrome across all devices they use to access Google Workspace, ensuring that your employees have access to an optimized desktop whether they’re on a smartphone, tablet, or laptop.